Setting up Microsoft Outlook 2003 to work with imap.appstate.edu email and Microsoft Exchange Calendar Server
These instructions are for those with Windows 2000 or XP using MS Outlook 2003 for email and have added an Exchange Server account.
After adding an Exchange Server Account you need to configure your Outlook 2003 so that your email and address book will work correctly.
The Exchange Server is used only for the shared calendar only and not for email. Email can not be sent through the Exchange Server.
Setting up a Rule in Outlook 2003 to copy all sent email to the imap.appstate.edu Sent Items Folder.
Reason: When sending an email a copy gets sent to the Exchange Server Sent Items folder instead of the imap.appstate.edu Sent Items Folder.
This rule will copy your sent emails to your imap.appstate.edu Sent Items Folder.
First, you need to stop the email being copied to your Sent Items folder on the Exchange Server:
Go to Tools > Options > Email Options
Under Email Options > Uncheck the box titled "Save copies of messages in Sent Items Folder"
Click OK on each window to make the changes and close the windows.
Now lets setup the rule for saving copies to your Sent Items Folder on the imap.appstate.edu server.
Here is how to setup this Rule:
1. Click on Tools and Select Rules and Alerts:
2. In the Apply changes to this folder: select Inbox [imap.appstate.edu]
Now click on New Rule.
3. You are given options to select from - Select Start from a blank rule & Check messages after sending.
Click Next.
4. Now check on this machine only as in the example below and click next.
5. Now click on move copy to the specified folder - Then click on the underlined specified folder link at the bottom
and a directory of all your folders under each account appear. Select the Sent Items folder under the imap.appstate.edu account.
Click ok to close that window and then click Next.
6. Now you can name the rule and click Finish.
7. You should now be at the screen shown below - click Apply and Ok to close the window.
This should move a copy of your sent email to your Sent Items Folder on the imap.appstate.edu server.
You should setup the same rule for the Inbox [Microsoft Exchange Server] incase email is ever sent through the Exchange Server.
8. You might notice that the email in the Sent Items Folder is listed by date but also by sender instead of the person you sent the email to.
To display the To name instead of the From name in the Sent Items Folder on imap.appstate.edu do the following.
Select the Sent Items Folder in imap.appstate.edu and right click on the Arranged By area to get the menu below
and select Custom...
In the window that appears click on the Fields button.
Under Available fields: On the left side select "To" and click add ->button to add it to the right side and then highlight it and move it to the top of the list.
Click ok on all windows to close them and now your emails should be ordered by date and the To Address should be displayed.