Frequently Asked Questions for Faculty

How can a student apply for a graduation audit?

 Students must apply in person at the Fine & Applied Arts Dean’s Office.

 

When can students apply for an audit?

Students must have a minimum of 90 earned hours, and be within 1-2 semesters of graduation. However, if they will be completing an internship or student teaching in their last semester, they may request the audit two semesters prior to graduation.

Please be aware that the graduation audit is not a substitute for advising.

 

What information does the Dean's office need?

The student's expected graduation date. This means when ALL their coursework will be complete, including internships and student teaching - NOT necessarily when they plan to walk.
The student's Banner ID. 
The student's major and minor, including any concentrations and emphases. If their minor requires a contract, the signed contract must be on file in the Dean’s office. 
The checksheet year they are following. PLEASE NOTE that if they give the Dean’s office an incorrect checksheet year, their audit will NOT be accurate.
The student's advisor’s name.
Memos for all substitutions and/or waivers must be on file in the Dean’s office. We will not process their audit without memos for subs and waivers. 
If they are an Art Education major on the 2007-2008 or later checksheet, the Dean’s office must have a memo from their advisor listing the 27 SH electives and 6 SH Art History courses before we will do an audit.

 

How long does it take?

Graduation Audits are done on a first-come, first-served basis. The audit process generally takes 2-3 weeks. However, when we receive graduation applications for the current semester we suspend audits until we are finished checking out the seniors. This can add several weeks to the audit processing time. Graduation applications are usually processed in October and March.

 

How does a student get their results?

We will send students an email when their Graduation Audit is complete.

They may come back to our office to review the audit at their convenience. We review audits Monday-Friday, 8 AM to 4:30 PM. The review will take about fifteen minutes, and they do not need an appointment.

Students will receive a copy of their audit.

 

How many Graduation Audits can a student get before graduating?

We will only process one audit per student. There are two exceptions: We will do more than one audit for NCAA students (with a NCAA form) and for students who have changed their major after having their initial audit done.

 

How can a student apply to graduate?

Students must formally apply for graduation through the Registrar’s Office.

 

The Registrar’s Office will email a graduation application to all eligible students at the beginning of each semester. Eligibility is based on senior status and expected date of graduation.

 

Students must fill out the graduation application and return it to the Registrar’s Office by the stated deadline. If they do not apply by the deadline, their graduation will likely be delayed.

 

When the Fine & Applied Arts Dean's Office receives the student's graduation application from the Registrar’s Office, we will send them an e-mail stating that they are academically clear to graduate pending successful completion of current coursework, or listing any academic deficiencies that we find.

 

It is the student's responsibility to clear all deficiencies prior to graduation. If the student's deficiencies are not cleared by the deadline, they must contact the Registrar’s Office and have their graduation application moved to the following semester.

 

Please refer to the Registrar’s Office for information on Applying for Graduation, and for General Graduation Information.

All of the following graduation requirements must be met, in addition to all major and minor specific requirements

All students must have a minimum of 122 SH hours. The major may require more hours
At least 60 semester hours of credit must be from a senior (4-year) institution
The last 30 semester hours of credit must be from Appalachian State University
At least 18 semester hours of credit in the major must be from Appalachian State University
At least 9 semester hours of credit in the minor must be from Appalachian State University
All major and minor specific requirements must be met
All Core Curriculum or General Education requirements must be met

 

Students admitted prior to Fall 2009 must meet the following Core Curriculum requirements

No more than 6 hours of PE Activity can count toward graduation requirements
The 6 hours in social sciences must be from two different areas
The 12 hours of humanities requirements must include one literature class, one fine arts class, and courses from at least three different areas
All Special Designators must be met

 

Students admitted Fall 2009 and afterwards must meet General Education requirements

Here are some helpful resources:

General Education Requirements 

General Education Requirements FAQ

 

All “I” (Incomplete) grades must be cleared
A cumulative GPA of at least 2.0 is required. (2.5 for Education majors)
A major GPA of at least 2.0 is required
A minor GPA of at least 2.0 is required for some minors (see individual minor requirements)
All accounts must be cleared (library, housing, financial aid, etc.)

 

 

How can a student get readmitted if they have taken over 15 hours of work at another University since leaving ASU?

Students who are in good standing after an absence must apply through the Office of Admissions. The necessary forms and information can be found at the Admissions site for Returning and Second Degree Students.

How can students add a course after the add deadline?

In order to add a course after the drop/add period, the student must fill out a Late Add Form.

The instructor and the chairperson of the department must sign the form.

After the student has the required signatures, he must bring the form to the Fine & Applied Arts Dean's Office for the Associate Dean’s signature.

How can students drop a course after the drop deadline?

Courses may be dropped and added without restriction during the drop/add period, but only four late drops are allowed while at ASU. (Drops during the summer do not count towards this limit). The last day to drop a course is listed in the academic calendar.

 

  • The student must fill out a Late Drop Form.
  • The instructor and the department chair must sign the form.
  • After the student has all the required signatures, he must bring the form to the Fine & Applied Arts Dean's Office for the Associate Dean’s signature.
     

Late drops are only approved for extenuating circumstances. For example, a late drop will not be approved because the student doesn’t like the grade he is earning or because it is interfering with his work schedule.

How does a student change majors?

Students who have already declared a major through University College and would like to change their declared major will need to fill out a Change of Major Form and submit it to the department in which the new major is housed. A student who is changing majors within the College of Fine & Applied Arts, or who is changing to a Fine & Applied Arts major must complete the following steps:

  • Students must fill out a Change of Major Form.
  • The student must take the form to the Dean's office where the new major is located, and get the department chairperson’s signature.
  • The student may bring their completed form to the Fine & Applied Arts Dean’s Office for processing, or have the department send the form through intercampus mail.
  • Please note that the student must have a GPA of 2.0 or above before they may change their major.
  • The Registrar’s Office has more information on declaring or changing majors.

 

How does a student declare a major?

 

For students on the previous Core Curriculum (who entered ASU prior to Fall 2009):
  • English 1000 & English 1100 must be complete.
  • A minimum of 30 semester hours must be complete.
  • Student must have a 2.0 minimum cumulative GPA.
  • Any departmental admissions required for the major must be completed. 
 
For students under the new General Education Program (who entered ASU Fall 2009 or later):
  • English 1000 must be completed
  • UCO 1200 or US 1150 must be completed, or student must be currently enrolled
  • A minimum of 30 semester hours must be completed
  • Student must have a 2.0 minimum cumulative GPA.
  • Any departmental admissions requirements for the major must be completed.
 
Students may come to the General Studies Academic Advising Center in 101 D.D. Dougherty to declare a major, or they may also declare online at the Advising Website.
 
Students who have not declared a major will need to go through University College.
 
Here is a form to Declare a Major.
How does a student get approval to enroll in more than the maximum allowed hours for the semester?

They must contact the Fine & Applied Arts Dean's Office for overload permission.

All overloads are based on a GPA requirement:

Fall/Spring

 19 hours requires a 2.5 GPA or above 
 20 hours requires a 3.0 GPA or above 
 21 hours or more requires the approval of the Associate Dean 

Summer

 Same as above, except: 
8 hours requires a 2.5 GPA or above
9 hours requires a 3.0 GPA or above

 

ANY EXCEPTIONS MUST BE APPROVED BY THE ASSOCIATE DEAN

How does a student get readmitted after being away from ASU for a term?

The student will need to fill out a data sheet through the Registrar’s office. For information on readmission and filling out the data sheet see the Office of the Registrar.

What are the guidelines for following the old core requirements vs. the new General Education requirements?

All students who enrolled at ASU in Fall 2009 and afterwards must follow the general education program.

 

Students who were enrolled prior to Fall 2009 but would like to switch to a 2009-2010 or later checksheet will also be required to follow the general education program, unless their core requirements were complete before they switched to the new checksheet.

 

There is information on general education at the Admissions Office page for General Education Resources and a helpful student FAQ for the General Education Program.

What are the options for students who are on probation or have been suspended?

Academic probation occurs when a student fails to meet the minimum required grade point average:

 

Between 1-15 Attempted Hours 1.75
Between 16-30 Attempted Hours 1.90
31 Attempted Hours (and thereafter) 2.0


Students are allowed two academic terms of probation (excluding summer school) during their academic career. If the student fails to meet the required GPA after two terms, they will be placed on suspension and not allowed to enroll at ASU during the fall or spring terms. There are a number of options for improving the GPA for readmission the Office of the Registrar's page for Academic Probation and Suspension Policies.

What are the rules on repeating a course?

Students are allowed four repeats during their ASU career. The repeated course will appear on the student’s transcript, but the grade will not be computed in their GPA.

For information check the Registrar’s page for the Repeat Policy.

Students must download and complete the Repeat Form.

What does a student who would like to come back to ASU for a second degree or second major need to do?

A student who has been awarded a bachelor’s degree may earn a second separate bachelor’s degree by completing, at a minimum, an additional 30 semester hours in residence, and all catalog requirements stipulated for the second degree. A minor is not required when pursuing a second degree.


A student who has graduated may pursue a second major under the same degree by completing all requirements of both majors (no minimum number of hours are required). The student must be readmitted as a “Special Student” through the Registrar’s Office. Once all requirements are completed, the student must notify the Dean’s Office under which the first major was earned. The Dean’s Office will notify the Registrar’s Office that the second major is complete.

 

For information on admission for a second degree or second major, see the Admission’s office page for Returning and Second Degree Applicants.

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CONTACT INFORMATION

Edwin Duncan Hall
730 Rivers Street

Office: 828-262-7129
Fax: 828-262-6312

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